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Conversations

Every conversation recorded, summarised and stored.

Simply transforms any professional meeting into summaries, structured data and agentic follow-up actions.

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Phone calls, Google Meet or Microsoft Teams meetings, and in-person conversations become a stored transcript and summary. In this example, a Northwind vacancy intake yields five cited job requirements that fill previously empty vacancy fields. AI proposes a shortlist follow-up task and matching candidates to the discussed vacancy. The illustration shows approval before creating the task and finding three matches.

The best AI notetaker for recruitment teams.

Simply’s AI notetaker was first launched in 2023, and has been iteratively refined ever since.

Online meetings, phone calls and face-to-face conversations flow into Simply. It produces a summary, extracts salary and availability, and prepares an ATS update for review.

Captured effortlessly

Simply offers the tools to record any online meeting, phone call or face-to-face conversation. Recorded meetings are instantly processed when the meeting finishes, and the outcomes are ready to review by the time you get back to your computer.

A candidate intake opens in Conversations with a summary of experience, priorities and next steps. Follow-up actions include scheduling a meeting, creating a task and generating a CV. The recruiter chooses Schedule follow-up, picks September 29 at 14:00 and schedules the next conversation. The completed action turns purple.

Notes & tasks

Simply generates summaries based on fully customisable conversational templates. It also extracts crucial data points, like salary and start date, and maps those to your ATS. Then, Simply’s AI agent offers useful follow-up actions based on the call, like scheduling a follow-up meeting or creating a task.

Three ways to record any meeting.

Online meetings

Simply integrates natively with Microsoft Teams and Google Meet, meaning those meetings can be recorded without meeting bots, browser extensions or desktop apps.

Face to face

Offline meetings can easily be recorded using the Simply mobile app recorder, by opening the app, pressing record, and placing it in the middle of the table.

Over the phone

Simply can integrate with existing VoIP providers like Aircall or Xelion. We also offer a highly specialised solution for natively recording inbound and outbound calls on a 06 Dutch private phone number.

Your output is ready as you leave the call.

Based on years of experience with AI notetaking, Simply can now process conversations fully automatically, without needing to define the conversation variables like who was there and what the type of conversation was.

The Candidate intake conversation profile shows a summary prompt and data points grouped by category. Add data points opens a picker. The recruiter searches phone number, selects the Candidates phone-number field, and sees it added to the profile.

Conversation profiles

Conversation profiles are entirely customisable, and shape the kind of information Simply looks for and how it is presented. They also contain the individual data points, their respective data types, and where they are mapped to in your ATS.

A conversation summary and extracted data are reviewed. Confirm opens a proposed candidate update comparing stored values with extracted values. The recruiter keeps the existing location, approves the salary and availability changes, and sees Candidate updated.

Approval-driven

Every conversation creates new information, which could override existing data. By default, Simply never changes any ATS data without your explicit approval, and will instead propose changes for you to review.

Every conversation is made available to Simply Ask.

Ask why a candidate turned down that job offer two years ago and Simply will dive into the conversational archives to find out exactly what they said about it.

Simply Ask

Who mentioned relocating for the right role this quarter?

Three candidates. Amara Okafor raised it in the intake call on 12 March, and Joris Bakker in a WhatsApp message on 4 April.

Sources

  • Intake · 12 Mar
  • WhatsApp · 4 Apr
  • Screening · 19 Apr

Retrieval is filtered by your permissions, re-derived on every request.

Your most valuable asset

With every new conversation, your ATS context will grow and your agentic insights will evolve. Because of this, your ATS will truly become your most valuable asset over time, instead of a bloated beast that you feel the need to refresh every few years.

What people ask about recording.

Do online meeting recordings require meeting bots?

Not by default. Simply records online meetings straight through Google and Microsoft, through a recently developed native route. This means there is no need for meeting bots, browser extensions or desktop apps to record online meetings. Only in situations where the native route fails for whatever reason can a meeting bot be summoned as a back-up recording option, ensuring consistent coverage at all times.

What about recording consent?

Simply’s position has always been that getting consent to record meetings is the responsibility of the user. In the Netherlands, people are legally required to notify another party when a meeting is being recorded. However, this varies per country.

Where is the audio stored, and where does transcription run?

Your recordings sit securely on our ISO-certified infrastructure in the Netherlands. AI processing of conversations also remains within EU borders by default, or on your own key and in your own region if you connect one.

How do you manage the high-risk status of recruitment AI under the AI Act?

With explainability and human oversight. Simply never approves or rejects candidates based on subjective reviews of their performance. That remains the responsibility of the recruiter. Simply merely summarises and extracts objective candidate data, so that the recruiters can make the most informed decisions as quickly as possible.

Three pages that expand on conversations.

Want to learn more? Explore these related pages.

Discover more features

Time is your most valuable resource.

Teams using Simply’s AI notetaker report regaining up to 12 hours per week on logging calls.

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